Pay rules
How hours turn into pay
Rules are set per state and per site. Every site runs the same app; a new site only needs its state and its clocks.
Overtime and meal breaks by state
| State | Sites | Overtime | Double time | Meal break |
|---|---|---|---|---|
| Georgia | ATL | Over 40 h a week, 1.5× | — | 30 min unpaid, no state premium |
| Ohio | CMH | Over 40 h a week, 1.5× | — | 30 min unpaid, no state premium |
| Oklahoma | OKC | Over 40 h a week, 1.5× | — | 30 min unpaid, no state premium |
| Tennessee | MEM | Over 40 h a week, 1.5× | — | 30 min unpaid, no state premium |
| Texas | DALFTWHOU | Over 40 h a week, 1.5× | — | 30 min unpaid, no state premium |
| California | ONT | Over 8 h a day or 40 h a week, 1.5× | Over 12 h a day, 2× | 30 min before the end of the 5th hour. Late or missed: 1 h premium |
Rounding and punches
Same at every site unless a customer contract says otherwise
Early clock-inUp to 15 min early is paid from the scheduled start
Late clock-outUp to 7 min late rounds to the shift end
Meal breakUnpaid, taken from the meal-out and meal-in punches
Missing clock-outCounted to the scheduled end, flagged for payroll
Punch editsSite leads can add a missed punch; payroll approves it
Work weekMonday 12:00 AM to Sunday 11:59 PM, by shift start
Who does what
Site leadsFix missed punches and add meal premiums during the week
Site managersApprove overtime for their site
PayrollResolves what is left and approves the batch
Executive teamSees labor cost and overtime per site, no personal pay data
Payroll system
Connected
SystemADP Workforce Now
ConnectionAPI
FileOne line per employee per week
ScheduleMonday 10:00 AM CT, after approval
ApproverPayroll manager
Automation
- Send without approval when cleanIf every check passes and there are no exceptions, send at 10:00 AM.
- Morning email to site leadsYesterday's missed punches for their site, so they fix them early.
- Leads can fix punchesEvery change keeps who made it and why.
Rules come from one place. When Inergroup opens a site in a new state, payroll picks the state, and the same timecards, checks and export work there from day one.